There are certain types of expenditure that we will and will not fund. We have outlined these below. Please make sure to read this section before completing the Expression of Interest form to ensure you are eligible to apply. The lists are not exhaustive, and we are aware that specific projects may require other types of expenditure. If you have any unanswered questions after reading this section, please get in touch.

What we will fund

The following list outlines types of expenditure we would expect to fund:

  • backfill costs for leadership and staff time spent on the project – substantive posts on which the improvement project is dependent could be included if match funding or endorsement to support these posts beyond the programme has been secured
  • payment/allowance for any patient, carer or service user involvement
  • project management for the duration of the funding period
  • administrative support
  • data collection, analysis and other technical support related to measurement
  • supply of technical expertise from improvement, innovation or design organisations (please note that no more than 15% of funding can go to any private organisations)
  • attendance at meetings in relation to the project, including, for example, room hire or catering, if appropriate
  • backfill for staff requiring training, involvement in project teams or implementing the changes, and/or
  • communication materials and associated staff time required to promote the project and the time for staff to take part in interviews or events related to promoting the project.

What we will not fund

The following list outlines types of expenditure we would not expect to fund:

  • costs of product or technology development as a primary purpose or focus of the project (we may fund improvements to services, processes and practices supported by IT solutions and where this constitutes only a small part of the budget). For more information on other funding available to support these kinds of projects, please visit in0v8.scot.nhs.uk/
  • projects which will take place outside of Scotland
  • projects that have previously received funding, for example through grants or core funding
  • large items of equipment (over £2,000), including scanners, printers and IT hardware
  • staff posts that are essential to the intervention that would require additional funding to be sustained once funding from the Improvement Fund ends and have not secured match funding or endorsement to support these posts beyond the programme
  • capital expenditure, for example for vehicles or buildings
  • costs of traditional research activities
  • organisational overheads such as costs of premises, management and HR
  • procurement of day-to-day consumables or ‘business-as-usual’ equipment
  • general conference attendance if you will be attending only as opposed to using the conference to present findings from your project and spread learning
  • costs for education and training as a primary purpose or focus of the project (we may fund education and training that is specifically needed in order to implement the change idea)
  • costs of any development or capacity building which is unlikely to have a direct impact on service users or patients within the lifetime of this programme
  • costs of developing technical or clinical interventions focused on clinical effectiveness such as (but not limited to) surgical techniques and procedures and drug administration techniques
  • any additional costs that were not included in the original budget, for example changes in staff salaries, and/or
  • projects where a private company or a profit-making organisation would receive more than 15% of the funding, either directly or indirectly.